In order to protect the wealth and diversity of activities available to students at Williams—first academics, but also athletics, the arts, cultural events, volunteer work, evening speakers, and evening exams—the College has reserved the hours of 8:00 am to 4:00 pm Monday through Friday as well as 7:00 pm to 9:40 pm Monday evening for academic courses. All required class meetings and curricular activities, including tutorial meetings should be scheduled during these hours. Unless meeting in the Monday evening time slot, all classes, including labs, should conclude by the end of the academic day, 4:00 pm. All other activities, including practices and rehearsals, should be scheduled outside of that time. As a rule, athletic practices begin at 4:15 pm.
Exceptions to Division of the Day
The CSC must approve all exceptions to Division of the Day. Course instructors who plan an academic activity that falls outside of Division of the Day and where attendance is mandatory (evening exam, film screening, performance, field trip) must petition the CSC for approval. Email David Zimmerman, Chair and Kath Kilventon, Registrar.
View approved exceptions.
Courses may hold evening examinations (except on Monday evenings) with the approval of the CSC. One class must be cancelled for each evening exam. In cases where conflicts occur between requested times for evening exams in different courses, or where the student enrollment for simultaneously scheduled exams overlaps significantly, the Chair of CSC will ask the relevant course instructors to try to work it out between themselves.
- Before scheduling an evening exam time, please check the schedule of already-approved evening exams and if possible, avoid conflicts.
- Use the Evening Exam form to submit your request.
- Exam times must be offered one ending by 7:45 pm to accommodate 8:00 pm rehearsals and a later one starting no earlier than 7:15 pm to accommodate athletics.
- Alternative arrangements must be made for students with legitimate conflicts.
- Exam rooms can be reserved through the online room scheduling system. If you have difficulty, please contact x4191.
- Please include evening exam dates in the course syllabus, and announce all required evening exam dates in class before the end of drop/add period, so that students are aware of this requirement.
Class Field Trips
Class field trips (one per course) do not require approval by the CSC, but faculty should make a good-faith effort to schedule trips to minimize conflicts with students’ other academic and extracurricular commitments.
- Instructors planning a course field trip must notify the CSC before the start of classes.
- Please list the trip and the date on the course syllabus, and advise students to check with other instructors during the first week about missing class for the trip.
- Although you do not need approval from the CSC for one field trip per course, you do need approval for more than one; please provide the CSC Chair with the name of the course, the place of the field trip, and the date of any field trip taken, including the date and time of any field trip and the name of the course, so that we can list it.
Class Meetings Outside Regular Hours
- All class meetings should be scheduled during the regular class hours described above.
- Exceptions must be approved by the CSC. Course instructors should make a good faith effort to assure that enrolled students can attend without conflict.
Class Events Outside Regular Hours
Some important class activities, such as attendance at performances or evening lectures, cannot be scheduled during regular class hours.
- Course instructors who wish to make attendance at specific events mandatory—with no flexibility in allowing students to avoid conflicts with other commitments—must seek approval from the CSC.
- The CSC does not need to approve these events when attendance at an event is optional (i.e., missing a particular event does not affect a student’s grade), or when students may choose among several evenings or several events.
- Please list optional or required dates for class meetings outside of regular hours on the course syllabus and announce those dates in class before the end of drop/add period so that students are aware of course requirements.
Athletic Conflicts During Regular Hours
As noted above, all extra-curricular activities including athletic practices and suiting up should be scheduled outside of regular class hours.
- Athletic competitions involve the coordination of schedules with other schools, and travel to competitions may conflict with Division of the Day guidelines. Please refer to this list of such potential conflicts, which are monitored by the Athletics Committee.
- Course instructors should expect students to consult with them at least a week before missing classes.
- Concerns over athletic conflicts should be addressed to the Athletics Committee.
75 Minute Class Hour Blocks
- MWF 8:30-9:45 am (O block)
- MWF 11:00 am-12:15 pm (P block)
Classes scheduled during these time blocks will meet two of the three days based on the instructor’s weekly schedule preference.
Exceptions to Class Hours
Any teaching faculty who would like an exception to the established class hour blocks must complete the Class Hour Request form.
Experimental Class Hours
These are the experimental class hours that were voted in by the faculty, for academic years 2016-17 and 2017-18:
- (Hx) Monday and Wednesday 7:00-8:15 pm (2 x 75 minutes)
- (Ix) Monday and Wednesday 8:25-9:40 pm (2 x 75 minutes)
- (Jx) Wednesday 7:00-9:40 pm (240 minutes)
The experiment runs through Spring 2018, then the CSC will review and analyze the data that was collected.
The experimental class hours are discontinued for the academic year 2018-19.
It is the sole discretion of the individual instructor to excuse or not excuse absences due to athletics (e.g., games), academics (e.g., field trips in other classes), or any other type of conflict. Faculty should include their attendance policy in writing in the course syllabus and to announce that policy in class before the end of drop/add period, so that students are aware of course requirements.
Concerns over any type of conflicts should be addressed to the CSC.
Examination Advisory No. 05 , s. 2018
TO:All Examinees of the March 18, 2018 Career Service Examination, Pen and Paper Test (CSE-PPT)
SUBJECT:School Assignment and Important Reminders
NO I.D., NO EXAM
GATES OF TESTING VENUES SHALL BE CLOSED TO EXAMINEES AT EXACTLY 7:30 a.m. Examinees that arrive later than 7:30 a.m. shall NOT be admitted.
- Wear proper attire on examination day. SLEEVELESS SHIRT/BLOUSE, SHORTS/SHORT PANTS, and SLIPPERS ARE NOT ALLOWED.
- Bringing of cellular phones and any other gadgets, including smart phones/watches, calculators, wristwatches with calculator, books and other forms of printed materials and all other similar items, is NOT allowed.
- Further, NO bags and any other personal stuff shall be allowed. In this light, examinees are advised to bring ONLY the items listed under Item B (Things to Bring) below.
- Failure to take the examination on scheduled date shall mean forfeiture of examination fee and slot. Re-scheduling of examination date is NOT allowed.
Examinees’ school assignment for the March 18, 2018 CSE-PPT for Professional and SubProfessional levels may be generated using ONSA or the Online Notice of School Assignment.
ONSA shall be available and can be accessed in the CSC website www.csc.gov.ph by March 5, 2018.
Note:The CSC does not recognize and is not liable for any other postings on any other websites that are not affiliated with, or are engaged in the unauthorized use of the name of, the CSC.
To use ONSA, examinees should encode/fill in the required data in the corresponding data fields accurately, following the indicated format. As applicable, examinees are advised to have a print-out of their Notice of School Assignment using ONSA.
If examinees cannot access the ONSA and/or still do not know their school assignment one week before the examination day, they should inquire directly with the CSC Regional/Field Office concerned. A complete directory of CSC Regional/Field Offices nationwide is available at the CSC website.
B.Things to Bring
Bring ONLY the following items on examination day:
1. I.D. card – preferably the same I.D. card presented during filing of application. If the I.D. card to be presented for admission is different from the I.D. card presented during filing of application, the examinee must present any of the following accepted I.D. cards, which is preferably valid (not expired):
1.1 Driver’s License/Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s License; O.R. alone is not allowed)/Student Driver’s Permit;
1.3 PRC License;
1.4 SSS I.D.;
1.5 GSIS I.D. (UMID);
1.6 Voter’s I.D./Voter’s Certification;
1.7 BIR/Taxpayer’s I.D. (ATM type/TIN card type with picture);
1.8 PhilHealth I.D. (must have the bearer’s name, clear picture, signature and PhilHealth number);
1.9 Company/Office I.D.;
1.10 School I.D.;
1.11 Police Clearance/Police Clearance Certificate (with picture);
1.12 Postal I.D.;
1.13 Barangay I.D.;
1.14 NBI Clearance;
1.15 Seaman’s Book;
1.16 HDMF Transaction Card;
1.17 PWD I.D.;
1.18 Solo Parent I.D.;
1.19 Senior Citizen’s I.D.;
1.20 Alien Certificate of Registration Identity Card (ACR I-CARD); and
1.21 CSC Eligibility Card (note: Implemented only beginning with the May 3, 2015 CSE-PPT).
1. The NO I.D., NO EXAMINATION Rule is strictly implemented.
2.All other I.D. cards not included in the above list shall not be accepted.
3.As a last resort, expired I.D. card may be presented for admission on examination day, provided that, the expiry date of the I.D. card is within the preceding months of the year reckoning the date of examination (or from January 1, 2018 to March 17, 2018).
2. BLACK BALL PEN/S;
3. Original of PSA (formerly NSO)/LCR issued Birth Certificate printed on Security Paper (if I.D. card has no date of birth);
4. Application Receipt with CSC Official Receipt (if available);
5. Notice of School Assignment generated thru ONSA (if available); and
6. Water, or preferred beverage (except alcoholic beverage) placed in clear/transparent container, and/or candies/biscuits, which shall be subject to inspection by the Room Examiner/Proctor.
Note:Examinees are advised to bring ONLY the above listed items.
Examinees are advised of the following procedures and reminders:
1. Visit and have an ocular inspection of the assigned school/testing venue at least one day before the examination day to be familiar with the school location;
2. Be at the assigned school early on examination day for the verification and locating of room assignment. Testing venues shall be open to examinees at 6 a.m.;
1. Use of any aid in answering the test (such as calculators; books, dictionaries and other forms of printed materials; watch calculators; cellular phones, smart phones/watches, tablets and any other gadgets; and all other similar materials/items) is strictly prohibited.
2. Only BLACK BALL PEN shall be used in the examination. Pencils and any other kinds of pen (e.g. gel pen, sign pen, fountain pen, friction pen, etc.) including other colors of ball pen are not allowed.
D.Scope of Examination and Other Information
Please be guided accordingly.
(Sgd.) FERNANDO M. PORIO
Director IV | Examination, Recruitment and Placement Office
FEB 28 2018